Organisations use Microsoft SharePoint to create websites. Together with Microsoft 365, it offers a holistic solution for collaboration in the company. Thus, SharePoint serves as a safe place to store, structure and share data, while it can be edited from almost any device using Microsoft Office.

To ensure that SharePoint is implemented correctly, Bix Bytes Solutions supports you with application specialists from planning to implementation and operation.

CUSTOMER

SharePoint project for a financial company with several locations in Switzerland and Europe.

TASK

As the exchange of information for the employees is an important part for the business activities of the company, the customer decided to realise a fully functional intranet with SharePoint. This allows information to be made available to all employees centrally, easily and quickly. It should also be possible to store and edit all company content centrally and with the specified authorisation requirements. Employees should be able to easily contact customers internally and externally via chat and video with the help of MS Teams in order to exchange information. To realise this idea, the client was looking for a professional SharePoint development team to implement and customise an intranet based on SharePoint Online. BBS took on this task.

SOLUTION

Our business analysts and SharePoint consultants started by defining the general structure of the future intranet in order to create a clear and flexible architecture that would allow the intranet to be managed, supported and extended effectively.

Once the general structure of the solution was designed, the project entered the development phase. BBS's SharePoint developers provided different components of the intranet to make it user-friendly and feature-rich.

News

The intranet allows users to post two types of messages:

Corporate news, created by the internal communications department and available throughout the company.

Departmental news, created by the head of department, who either publishes news on the departmental site or makes it publicly available.

Web pages for individual departments

Such web pages contain departmental news, useful links to key departmental and corporate resources, team member profiles, team documents, activities, and collaboration tools to support effective teamwork. Each webpage is managed by a department head and can be customised in accordance with departmental needs.

Access to documents

Company documents can be accessed from the office, home office or on the road via the online SharePoint. Office documents can be edited online or with the locally installed Microsoft O365. To provide the easiest possible access, employees can also synchronise documents locally using Microsoft OneDrive technology and open them directly from Windows Explorer. This can be done when connected online or offline while on the move. The data processed offline is automatically synchronised with SharePoint again the next time they connect to the Internet.

RESULTS

The new SharePoint intranet helped the client achieve several goals:

Unify corporate activities within a single secure platform;

• Make executive information directly and centrally available to all employees;
• Increase employee productivity through intranet tools and services available 24/7;
• Facilitate departmental work through personalised websites for each department;
• Improve employee involvement in corporate life thanks to the user-friendly solution.
• To enable internal, as well as external communication such as chat or video telephony with the help of teams.

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